September 24, Audit Report
The Audit committee met September 24, 2011. The following actions were taken:
1. The committee compared each receipt to the deposit slips. They all matched, showing that any money
received for which a receipt was given was deposited. This included checks and cash.
2. The committee looked at the paperwork we were given for the ice money. Expenditures for the ice were
documented, but tracking money received for the sale of ice was difficult because no receipts are given; people
donate money (buying 2 bags of ice and paying $5); ice money is deposited with other cash received.
3. The committee checked the water bills. Compared to last year, they are excessive. There is no consistency
from month to month. For instance, the bill for the month the pool was filled was less than other months.
4. The committee looked at the cost of operating the pool and determined that expenses were kept to a
minimum.
5. The committee checked fuel expenses and didn’t find any irregularities.
Based upon our finding, the committee has the following recommendations:
1. Too many people have receipt books. We recommend using only two books. Once should be kept by the
treasurer and one kept at the gate or office. When the gate and office are closed, the park manager should have
this book. Receipt books should be the type with three (3) copies.
2. We need to keep better records of the ice money. We recommend separate deposit slips for ice. A list could
be kept inside the ice machine showing how much was sold each day. Money should be counted/balanced at the
end of each shift and given to the park manager for deposit.
3. The cost of fuel is high and unlikely to go down significantly. We recommend the purchase of a mule to be
used by park staff whenever possible.
4. Something needs to be done to curb the cost of providing water to the park. We recommend installing a
meter where the water enters the park.
5. To save money on the collection of electric bills, we recommend having the meters read on the same day
each month. The park manager should issue a delinquent list to collect as property owners enter the park.
6. The committee believes that a financial statement should be presented to each board member and property
owner present at regular meetings. The same information should be posted on the web site. The statement should
include a list of everyone paying assessments, a list of expenses paid, and the balance carried forward each month.
Available funds should be included.
7. Property owners should NOT call H & R Block. We believe most of these calls will stop when financial
information is made available and presented in a timely manner.
8. A list of all property owners paying assessments should be posted on the web site.
9. Money received at the park should be deposited daily, and separate deposit slips should be made for ice
money, electric bill payments, assessments, etc.
The committee thanks the staff and the board of directors for a job well done and looks forward to a better year.
September 24, Audit Report
The Audit committee met September 24, 2011. The following actions were taken:
1. The committee compared each receipt to the deposit slips. They all matched, showing that any money
received for which a receipt was given was deposited. This included checks and cash.
2. The committee looked at the paperwork we were given for the ice money. Expenditures for the ice were
documented, but tracking money received for the sale of ice was difficult because no receipts are given; people
donate money (buying 2 bags of ice and paying $5); ice money is deposited with other cash received.
3. The committee checked the water bills. Compared to last year, they are excessive. There is no consistency
from month to month. For instance, the bill for the month the pool was filled was less than other months.
4. The committee looked at the cost of operating the pool and determined that expenses were kept to a
minimum.
5. The committee checked fuel expenses and didn’t find any irregularities.
Based upon our finding, the committee has the following recommendations:
1. Too many people have receipt books. We recommend using only two books. Once should be kept by the
treasurer and one kept at the gate or office. When the gate and office are closed, the park manager should have
this book. Receipt books should be the type with three (3) copies.
2. We need to keep better records of the ice money. We recommend separate deposit slips for ice. A list could
be kept inside the ice machine showing how much was sold each day. Money should be counted/balanced at the
end of each shift and given to the park manager for deposit.
3. The cost of fuel is high and unlikely to go down significantly. We recommend the purchase of a mule to be
used by park staff whenever possible.
4. Something needs to be done to curb the cost of providing water to the park. We recommend installing a
meter where the water enters the park.
5. To save money on the collection of electric bills, we recommend having the meters read on the same day
each month. The park manager should issue a delinquent list to collect as property owners enter the park.
6. The committee believes that a financial statement should be presented to each board member and property
owner present at regular meetings. The same information should be posted on the web site. The statement should
include a list of everyone paying assessments, a list of expenses paid, and the balance carried forward each month.
Available funds should be included.
7. Property owners should NOT call H & R Block. We believe most of these calls will stop when financial
information is made available and presented in a timely manner.
8. A list of all property owners paying assessments should be posted on the web site.
9. Money received at the park should be deposited daily, and separate deposit slips should be made for ice
money, electric bill payments, assessments, etc.
The committee thanks the staff and the board of directors for a job well done and looks forward to a better year.